January 13, 2014

December 18, 2013

I would like to wish you seasons greeting and hope you have an excellent winter break.

Below is the summary of our regular monthly Board meeting.  Please note that we will be making up the two snow (ice) days we lost on January 20 and February 17.

             I.            Call to Order         

           II.            Consensual Items
            Minutes of last Meeting/s approved
              Financial Report approved
          III.            Business Items
a.       Expenditures > $5,000.00 were approved
Cleve Addie Inc for grass trimmer and 60 inch mower, $6,840.91; Diamond State Bus Sales for bus parts, $5,333.21; Byte Speed for computer servers $5,112.10;  Arch Ford Education Co Op for professional development, $10,370.00;  Green and Chapman Inc for fuel. $6,600.30.
b.      Board use of technology for Meeting preparation and agendas was discussed.  Interested Board members are going to trial the technology to see how it goes.
c.       Facilities Master Plan was approved
Mr Brandon McVey and Kayla Brown were approved as long term substitutes.
d.   Student Handbook amendments were made as follows:

            1.  A typo needs to be corrected.  On page 23 we need to recognize a concurrent credit as one credit and not a half credit. It reads,
“… from an institution approved by the Arkansas Department of Education shall be given credit towards high school grades and graduation at the rate of one- half one high school credit for each three (3) semester hours of college credit.”
            2.  Schedule Changes
Change the first paragraph to the second.

“No schedule will be changed after five (5) days in each semester. Students enrolled in a full year course will remain in that course for the full year. Only exception to drop a full year course at semester will be a student having a failing 1st semester grade. (Teacher discretion for athletics)”

“No schedule will be changed after five (5) days in each semester. Students enrolled in a full year course may be allowed to change their schedule at semester with the request of the student, parent, or teacher with approval of the building principal when the request is deemed a behavioral or academic exceptional circumstance.

            3.  Unexcused absences.
To bring us in compliance with law we need to change the following.

“When a student has seven (7) five (5) unexcused absences, his/her parents, guardians, or persons in loco parentis shall be notified.”

“Whenever a student exceeds eleven ten (10) unexcused absences in a semester, the District shall notify the prosecuting authority and the parent, guardian, or person in loco parentis shall be subject to a civil penalty as prescribed by law.”

            4.  Change on the cover of the student handbook.
Remove Board Adopted: July 15, 2012 to:
“Approved for use for the 2013 /2014 school year.”

e.   The two make up days for the days lost recently are going to be January 20 and February 17.
          IV.            Personnel
The resignation from Vicky Simpson was approved. The resignation from Mrs K. Gross was approved subject to finding a suitable replacement.
             V.            Adjournment

Have a great winter break.


John Gray

      jgray@mayflowerschools.info   Phone:  501-470-0506 x103

Next Regular Board Meeting:  December 2,   Elementary School Library, 6:00 pm.

School sports photos found at: http://superintendent.shutterfly.com