January 23, 2014

January 23, 2014

On Monday evening the School Board had a special meeting to discuss the following topics.

                   I.            Call to Order at 6:00 pm
                II.            Baseball drainage plan
Mr Tony Woodham and Mr Brookes Jackson (school architect) were present to discuss the need for drainage around the baseball field.  The Board approved a proposal by Mr Woodham to repair the drainage to the amount up to $9,000.  This will involve grading; french drains, moving plumbing and a large swell between the softball and baseball fields.
             III.            Elementary playground drainage plan
Mr Woodham assisted with this long discussion on what needed to be done to remove rain water from the elementary playground. It was decided to accept his bid fro $12,000 to do phase one of the project.  This will include underground pipes for the down spouts and a new central 18” drainage pipes. 
             IV.            Long Term Substitute for HS Math
This item was tabled for further investigation.  We need a long term substitute for high school math classes.
                V.            Football Washer and Dryer
The Board decided to call bids for a new commercial washer and dryer.
             VI.            Adjournment


Thanks,

John Gray

January 15, 2014

January 15, 2014

The Board conducted its regular monthly meeting last Monday.  A summary of the meeting is as follows.
                I.            Call to Order at 6:00
             II.            Consensual Items of Minutes of last Meeting and Financial Report were approved.
          III.            Business Items
a.       The following expenditures over $5,000.00 were approved.
PCMI Will Sub for substitutes, $7,335.37; Airgas for agriculture equipment as per bid, $12,206.60 (grant); Thomas Fuels for fuel, $$6,912.85; Airgas for agriculture program tools, $10,634.36 (grant).
b.      Banking Bid
Bids were advertized and we had a public opening. We received two bids.  Both bids were similar in services and costs.  There was a difference in interest rates.  The rates are as follows. Centennial interest is 91-day T-bill plus 50 basis points, floating, with a floor of 1.00%.  First Security interest rate is .63% APY fixed for the three (3) year period with the option on re-evaluate annually. First Security Bank was awarded the bid.
c.       Playground Drainage Bid
We advertised and had a public opening on the playground drainage bids.  We received two bids.  One bid from Faulkner Plumbing and Mechanical of Mayflower in the amount of $12,000 and one from Paladino Construction Inc of Conway in the amount of $29,000. This was tabled for further information and the Board plans to meet again on Monday to discuss this bid further.   
d.      Bathroom Renovation Bid
We received one bid from Western Millwright Services Inc of Russellville in the amount of $38,950.00. The Board took no action.
e.   Long Term Substitute
      The High School needs a long term Math substitute.  No one have been found at the time of the meeting.  No action was taken.
f.   The Board also discussed the possibility of purchase the Gentry land that borders on the proposed new high school site.  This land is being considered because it provides access.  The Board requested further information. No action was taken.
g.   The Board has been considering using more technology to distribute the Board packets each month.  A Drop Box account has been created and the directions were given to the Board.
h.  The Board discussed on how to make up the school day lost on January 9.  No action has been taken on this. 
          IV.            Personnel
a.   Employment
      A new FACS teacher, Beth Binkley was employed effective January 6.
b.   Superintendent Evaluation
      The Board went into executive session to work on the Superintendents Evaluation.  On their return to the meeting they moved to have the evaluation placed in the Superintendent’s file.

The Board plans to meet again this Monday at 6:00 in the elementary library.  The main reason for the meeting is to discuss the drainage bid for the elementary school.  They also want to discuss the drainage of the Baseball field.

Thanks,

John Gray
jgray@mayflowerschools.info   Phone:  501-470-0506 x103









Special Board Meeting:  January 20, Elementary School Library, 6:00pm.
Next Regular Board Meeting:  February 3,   Elementary School Library, 6:00 pm.

School sports photos found at: http://superintendent.shutterfly.com


January 13, 2014

December 18, 2013

I would like to wish you seasons greeting and hope you have an excellent winter break.

 
Below is the summary of our regular monthly Board meeting.  Please note that we will be making up the two snow (ice) days we lost on January 20 and February 17.

             I.            Call to Order         

           II.            Consensual Items
            Minutes of last Meeting/s approved
              Financial Report approved
          III.            Business Items
a.       Expenditures > $5,000.00 were approved
Cleve Addie Inc for grass trimmer and 60 inch mower, $6,840.91; Diamond State Bus Sales for bus parts, $5,333.21; Byte Speed for computer servers $5,112.10;  Arch Ford Education Co Op for professional development, $10,370.00;  Green and Chapman Inc for fuel. $6,600.30.
b.      Board use of technology for Meeting preparation and agendas was discussed.  Interested Board members are going to trial the technology to see how it goes.
c.       Facilities Master Plan was approved
Mr Brandon McVey and Kayla Brown were approved as long term substitutes.
d.   Student Handbook amendments were made as follows:

            1.  A typo needs to be corrected.  On page 23 we need to recognize a concurrent credit as one credit and not a half credit. It reads,
“… from an institution approved by the Arkansas Department of Education shall be given credit towards high school grades and graduation at the rate of one- half one high school credit for each three (3) semester hours of college credit.”
            2.  Schedule Changes
Change the first paragraph to the second.

“No schedule will be changed after five (5) days in each semester. Students enrolled in a full year course will remain in that course for the full year. Only exception to drop a full year course at semester will be a student having a failing 1st semester grade. (Teacher discretion for athletics)”

“No schedule will be changed after five (5) days in each semester. Students enrolled in a full year course may be allowed to change their schedule at semester with the request of the student, parent, or teacher with approval of the building principal when the request is deemed a behavioral or academic exceptional circumstance.

            3.  Unexcused absences.
To bring us in compliance with law we need to change the following.

“When a student has seven (7) five (5) unexcused absences, his/her parents, guardians, or persons in loco parentis shall be notified.”

“Whenever a student exceeds eleven ten (10) unexcused absences in a semester, the District shall notify the prosecuting authority and the parent, guardian, or person in loco parentis shall be subject to a civil penalty as prescribed by law.”

            4.  Change on the cover of the student handbook.
Remove Board Adopted: July 15, 2012 to:
“Approved for use for the 2013 /2014 school year.”

e.   The two make up days for the days lost recently are going to be January 20 and February 17.
          IV.            Personnel
The resignation from Vicky Simpson was approved. The resignation from Mrs K. Gross was approved subject to finding a suitable replacement.
             V.            Adjournment

Have a great winter break.

Thanks,

John Gray


      jgray@mayflowerschools.info   Phone:  501-470-0506 x103









Next Regular Board Meeting:  December 2,   Elementary School Library, 6:00 pm.


School sports photos found at: http://superintendent.shutterfly.com